2026 Minutes

Notes from Parish Council meeting held on Thursday 16th July 2026 held at Fulletby Glebe Field.

Present in person: Councillors: I Goodall (IG), J Newby (JN), P Barnes (PB), J Smith (JS), J Fixter (JF), K Hockham (KH), P Morris (PM) and 1 member of the public, D Cllr Simpson, C Cllr McGonigle and the clerk Mrs K M Elliott.

Parish Council meeting commenced at 7.35 pm

1. Apologies for absence and reasons given – M Brown, P Thompson and N Sorenti have sent apologies, all for work reasons, which were all accepted.  It is noted that this will be the clerk’s last meeting.

2. Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act.  JS for item 9.

3. Chairman’s remarks – JN advised that a member of the public will speak during this part of the meeting.  There have been more recent burglaries locally from farms and sheds, including a recent incident from a farm in Belchford.  Suggestion for CCTV for main/artery roads in each village.  Private funding may be available.  How would this information be held?  Who would monitor or manage it? Where would it be gathered and stored? GDPR regulations must be adhered to.  Suitable signage could also be put up.  Can doorbell camera footage be used?  Cllr McGonigle agreed to follow this matter up with the LCC legal team.  Information Commissioner may need to be contacted with regard to the collection and storage of data.  Could there be a community doorbell camera scheme?  Please find out if funding is available, possibly from Lincolnshire Police Safer Streets fund.  A further discussion followed about vulnerable people in our communities and is there a WhatsApp group to offer support.

4. To confirm and sign the minutes of the meeting held in May 2026 – it was proposed, seconded, voted and RESOLVED unanimously that the official minutes of the last meetings having been previously circulated and amended were accepted as a true and accurate record of the minutes, Chairman signed and dated.

5. To receive reports from the Clerk and Councillors on matters outstanding:

a. Maintenance of Grass Triangle, Fulletby – The area has been grassed over and is doing well, it was agreed to leave the fencing up.

b. Street Safety – Cllr McGonigle was asked to do an assessment in winter.

c. Bench on Viking Way – an update will be provided at the next meeting.  The landowner has given permission.

d. Defibs – a new cabinet has been ordered and delivery will take place tomorrow.  The electrician will confirm date for installation.  The village hall committee have agreed to pay half.  Cheque to be issued at tonight’s meeting.

e. Thank you – A letter of thanks with a £20 voucher is to be issued to Mr Rayson.  KH to arrange.

6. To receive reports from District and County Councillors (if available) –Both have already spoken earlier in the meeting, however there are to be elections in May and those elected will shadow current roles for one year and takeover in 2028.  There will be significant changes at District Council level.  Parishes may be asked to take on more responsibilities.  County Councillors grant funding is now available with a project pot for schemes between £3,000 and £15,000.  Councillors also discussed Lowfield Lane and the 50 different sections identified.  What would we like as a more permanent fix.

7. To receive an update from the Village Green Committee: A document has been supplied which provides an update.  Over the past few months the village green has continued to build momentum by hosting community events, raising funds and applying for external funding opportunities to support future improvements and activities.  Current funds are estimated at £5,200

8. Highways Matters: Street furniture maintenance has been estimated at £100 plus paint.  E Goodall is to be asked to carry out this work.  A budget of £200 was approved.  JN will purchase the paint.  There are 3 signs in each parish.

9. Planning Matters:  The Proctors application is still in limbo.

a. 00989/26/FUL – The new farm access width is more than current and it will be gated.  There are no observations and no objections to this application. It was proposed to support with observations.

10. Fencing on the village green – a request from residents is to have secure fencing, who have also offered to pay for and install it.  Discussion about what sort of fencing.  JS will measure the front and see what sort of job is needed.  JS will also speak to the village green chairman.

11. Community Woodland – JS needs to put in the clay.  PT has been strimming.  JN has chopped down in the twiglet so that IG can get access to the centre.  Would gravel in the centre be a good idea?

12. To consider correspondence received since the last meeting:  There has been none.

13. Proposal to purchase website hours x 10 – It was agreed to purchase this.

14. Financial matters: to authorise the signing of cheques and to note the income for this period.  Mr Barnes is not able to be the RFO and so the clerk will take over this for the time being.  There are numerous cheques to be signed.  The lane letting cash was handed over for the clerk to bank.

a. Digital banking is still being sought, however technical issues are holding the situation back.

b. To consider and resolve payments since the last meeting, cheques signed this evening for Defib cabinet, website hours, paint.

15. To agree agenda items for the September 2026 meeting.   

There being no further business the Meeting closed at 8.53 pm.