2020 Parish Council Minutes of Meetings

Belchford and Fulletby Parish Council

Mintes from Parish Council Meeting gth January 2020.
(These notes are a record of the meeting and are not accepted as formal minutes until duly signed on behalf of the Parish Council)

Present: Councillors: M Brown (MB), J Newby (JN), P Thompson (PT), P Morris (PM), J Smith (JS), I Goodall (IG), R Short, (RS), J Leedham (JL), Z Henden (ZH). Also present one member of the public.

Public Forum:  Those present discussed the community woodland and whether local horse riders could be permitted to use this area, it was agreed that they could however this will be monitored.  The Ward Twins (Ruby & Rosie) have been collecting crisp packets for recycling and members were asked if they would fund the postage for this recycling project, in principle this proposal was supported and will be approved at the March meeting.  This recycling project will be included in the next newsletter.  The clerk was requested to write a letter of support to Anglian Water for the prompt [esponse to the water failure on Christmas Day in Fulletby.

1.   Apologies for absence and reasons given - Apologies were received from our Mr N Brigginshaw.

2.   Declaration of interests and requests for dispensations - To receive declarations of interest in accordance with the Localism Act 2011 and to consider granting dispensation(s), as per written requests received by the proper officer, to councillors under section 22 of the Act.  Were received from JS for planning matters.

3.   Chairman's remarks - JS noted that the Christmas tree had looked great.

4.   To confirm and sign the minutes of the meeting held on 14th November 2019 - it was proposed, seconded and RESOLVED unanimously that the official minutes of the last meeting having been previously circulated were approved as a true and accurate record of the minutes, Chairman signed and dated.

5.   To receive reports from the Clerk and Councillors on matters outstanding:

a.   Barn Owl Box Scheme - the clerk advised that all the boxes are now installed. It was discussed whether or not to publicise the locations of the boxes.

6.   To receive reports from District and County Councillors, and Police (if available) - There were no representatives from The Police, District or County Council present.

7.   To review potholes - Potholes have been patched up on Mill Lane & Chapel Lane, Fulletby. Paradise Lane &
School Lane have still not been done, please can these be reported again.

8.   To consider any other Highways Matters:

a.   Ward Walk - the clerk was requested to chase this with County Council and arrange before the next parish council meeting if possible.

9.   To provide an update on the Community Woodland - PM and JS provided details of the official opening on New Years' Day which was well attended.  What do we want to do next?  The meeting discussed options for planting trees.  An area will be marked off and fenced off so that volunteers can donate and plant native species trees. A 180m length of mixed variety hedge is also to be reinstated with stakes and guards and the parish council will approve purchase of these at £200 . These are to be sourced via Simon Ellis. These will be planted by volunteers . Thanks are to be sent to PAH for the competitively priced gate for the woodland.  A Forestry Commission Grant would be applied for before next winter 20/21 and there may be a pond in the future too. Paths around the woodland area will be topped/cut out in spring.  A What's App group will be set up for communication with volunteers and details will be included in the next newsletter.  The next event at the woodland will be on Easter Sunday 121h April and this will be advertised.  Those present discussed access to
the site and whether parking was required.

10.   To Consider Broadband Gigabit Voucher Scheme - IG provided details of the numbers of businesses and residents who have expressed an interest in this scheme and it is felt that these are sufficient to approach OnLincolnshire in order to discover whether this is enough to obtain quotes for installation.  Mr Black is assisting IG in collating the expressions of interest.  Members discussed whether outlying properties can be included in the scheme.  The next stage is now to be investigated.

11.   To consider complaint to ELDC - JN has given more thought to this matter but has written a personal complaint to ELDC. Other residents have also written to ELDC and members discussed whether it was too late to write now. We as a community must hold ELDC to account.  The planning applicant's attitude towards Mr Black at the last meeting was very upsetting. JS expressed his regret at this situation.

12.   Community Speed Watch Scheme - PT asked for this matter to be on the agenda as the scheme in West Ashby had been mentioned at a previous meeting.  An article is to be placed in the next newsletter requesting volunteers to step forward.

13.   To consider correspondence received since the last meeting:

a.   Horncastle Matters magazine - it was RESOLVED to postpone this matter until the next meeting as not many councillors have seen this magazine.

b.   LALC Annual Training Scheme - the clerk will circulate to all councillors' copies of the list of training courses available through LALC and a decision will be made at the next meeting.

c.   EL CAB Donation request - having discussed this request the council RESOLVED not to make a donation.

14.   Financial matters: to authorise the signing of cheques and to note the income for this period.

a)   To receive an updated bank reconciliation form RFO - received and attached - Appendix 1 below. The current balance is £7 ,844.24

b)   Payment of accounts - members were advised of the list of payments and it was then proposed, seconded and RESOLVED that payments were made for clerks salary & expenses, barn owl boxes £554 .88, legal expenses for community woodland and village hall hire.

15.   Planning Matters:

a.   S/013/02123/19 - FPP Given, Earth Bunds, River Waring. JS advised that these have been installed in conjunction with the Environment Agency and are located at Belchford Beck.

b.   S/055/02017/19 - A W Smith & Sons, Corner Farm, Fulletby. This is for permanent occupation of the site to monitor the welfare of the birds. There will be an agricultural tie on the house and following discussion those present voted to support this application .

c.   S/013/02291/19 - Shelbourn Developers. Following discussion it was RESOLVED that there are no objections to this application and no comments.  It is noted that there is an agricultural tie on this property .

16.   To consider items for the Parish Newsletter

Community Speed Watch (PT)

Community Woodland ; date for next meeting, map and tree planting details (PM) Crisp packet recycling project (Ward Twins)

Dog Pooh and information for the Dog Warden at ELDC Broadband Project (IG)

The owl boxes map will also be put onto the parish council website .

17.   To agree agenda items for the 9th January 2020 meeting and the venue for this meeting will be Belchford Village Hall.

•   Horncastle Matters magazine
•   LALC Subscription and Annual Training Scheme
•   Community Speed Watch scheme
•   Village Green & Financial report please

There being no further business the Meeting closed at 9.10 pm  Appendi x  1: see below

FINANCE UPDATE

Prepared by Nigel Brigginshaw, RFO Dated 9 Jan 2020